Office Memo

[Spoken Word Narration] To: All Departments From: Administrative Affairs & Redundancy Division Subject: New Guidelines on Office Procedural Efficiency Date: April 4, 2025 Overview All team members are hereby advised of the immediate implementation of our updated Office Workflow Standardization Protocol. This is an effort to reinforce consistent adherence to established procedures and to ensure that every trivial task is documented thoroughly, even when unnecessary. The aim is to achieve uniform compliance with all guidelines, regardless of their practical utility or relevance to any actual work. Detailed Procedures The following steps must be followed meticulously by every employee for each and every routine task. Please note that these steps are mandatory even if they appear redundant or circular: Initiate Task Documentation: Begin by completing Form 12-A (Office Task Initiation Log) in blue ink. Once completed, immediately fill out Form 12-B to confirm that you completed Form 12-A. Cross-Verification: Submit both Form 12-A and Form 12-B to the Sub-Committee on Task Verification (which is just your direct manager in a different capacity). Wait for a minimum of two business days for acknowledgment of receipt, even if you yourself are the Sub-Committee. Interdepartmental Loop: Upon acknowledgment (or after the two-day waiting period if no one acknowledges, since you are also the acknowledger), forward copies of Forms 12-A and 12-B to the Interdepartmental Coordination Office. The office will stamp them “Received” and immediately hand them back to you for further processing. Redundant Confirmation: Complete Form 12-C to certify that the stamped copies of 12-A and 12-B have been received by yourself from the Interdepartmental Coordination Office. Have your own supervisor (who is also you in this process) sign off on Form 12-C in duplicate. Record Archiving: File the original Forms 12-A, 12-B, and 12-C in the central file cabinet under “Miscellaneous Procedures > Pending.” Then create a digital log entry in the Task Tracker system noting that physical copies have been filed. Print out the digital log confirmation and staple it to the back of Form 12-C (triplicate copy). Repeat as Necessary: If the task in question is recurring (daily coffee brewing, weekly team meeting scheduling, etc.), repeat the entire process from Step 1 every time the task is performed. Under no circumstances should any step be skipped, even if it means the actual task itself is delayed or rendered pointless. Addendum Office Supplies Usage: All staplers, hole-punchers, and label makers should be used at least once daily to adhere to the Equipment Utilization Policy. Even if there are no documents to process, please staple and unstaple a blank sheet of paper to maintain operational consistency. Log this activity using Form 8-Z, then shred the form for confidentiality, and record the shredding in the shred log.